MIRROR — project management and consultancy

Project Design Management

• MIRROR will prepare comprehensive RFPs detailing the project requirements, deliverables and invite prospective engineering offices to submit their techno-commercial proposals.
• MIRROR will review the proposals, conduct technical and commercial evaluations to check the qualifications, track record, and pricing proposals of each bidder.
• MIRROR will recommend the most suitable engineering offices to client’s, based on their expertise, cost-effectiveness, and reliability.
• MIRROR will create a design package, ensuring that it is high-quality, cost-effective, and aligns with Client vision.
• MIRROR will review and certify invoices and Payments requests and certify it from the Client and submit it to the financial department during the progress of the tasks and upon Completion.

Project Management

MIRROR will issue RFPs to qualified project management firms, ensuring that it has the requisite experience and capacity to manage the scope and deliver the project on time, within budget, and to the highest quality standards. MIRROR will perform the following:

• Prequalification of project management firms
• Preparation of Project Management Plan
• Master Schedule Development & Control
• MIRROR will Monitor the development of the design, recommend appointment of and prepare request for proposals for third party consultants that will undertake the responsibility of performing quality assurance.
• MIRROR will review the designs, peer reviews and value engineering.
• MIRROR hires Cost Consultant on behalf of the client – Issue RFP, obtain techno-commercial proposals, conduct techno commercial evaluation, review, assist to finalize cost consultancy contract.
• Oversee and monitor the functioning of Cost Consultant, Review Monthly Reports submitted by them. Also review and certify the monthly invoices of the cost consultant for payment by Client.

Service Details

• Supervision Consultant Hiring on behalf of the Client – Issue RFP, obtain techno-commercial proposals, conduct techno-commercial evaluation, review, assist to finalize supervision consultant contract.
• Oversee and monitor the functioning of Supervision Consultant, Review Monthly Reports submitted by them. Also review and certify the monthly invoices of the supervision consultant for payment by Client.
• Monthly Reporting for the project.
• Assist and advise the Client in the prequalification of Tenderers and preparation of Tender Lists.
• Monitor and follow-up with the parties for the preparation of Tender Documents.
• Assist the Client in the review of Tenders. Review and Comment on the tender analysis report produced by other consultants and make recommendation for award to the Client and provide assistance during selection.
• Coordinate with other parties engaged by the Client on the project and monitor preparation of contract documents for execution by the Contractor and Client as soon as possible after issue of Letter of Acceptance.

Service Details

• Conduct and attend construction kick-off meetings and monthly progress meetings on behalf of the client.
• Monitor the change order process. Arrange for cost consultant to furnish to the Client with all necessary substantiation in respect of variation orders in order to obtain timely approval. Verify that the Construction Manager / Supervision Consultant and the cost consultant provide their review, assessment, advice and recommendations in a timely manner, in relation to variations submitted by the Contractor under the Construction Contract.
• Monitor the project Change and change order process.
• MIRROR will monitor the Construction Manager / Supervision Consultant is taking the appropriate actions necessary to prevent or mitigate claims.
• MIRROR will review the safety requirements of the program and make recommendations for the inclusion of a comprehensive safety program and contractual language to ensure enforcement of the safety program in construction contract documents.

Tender Package Stage

• MIRROR will prepare the bills of quantities, General & Particular Conditions of Contract, consolidation of tender packages, Instructions to Tenderers.
• MIRROR will analyze contractor tender submissions and make recommendations to the client.
• MIRROR will prepare, review, and assist in finalizing the contracts.
• MIRROR will prepare a cost plan, cost reports and budgets.
• MIRROR will review change orders and advise the client.

Contractors, Subcontractors, Suppliers

Based on the agreed & approved procurement strategy, MIRROR will oversee the process of hiring contractors, specialist subcontractors, and suppliers on behalf of the client.

• Prepare a list of select contractors with proven capabilities, resources, and issue requests for submittal of pre-qualification documents.
• Review prequalification documents and analyze reports.
• Prepare and Issue RFPs for potential contractors, specialist subcontractors, suppliers to get their techno-commercial proposals.
• Arrange/conduct pre-bid Job-Ex meetings and Site Visits where necessary.
• In consultation respond to questions and queries raised during the tender period.
• Bid Evaluation: Conduct Technical & Commercial Evaluations, make reports and recommendations for appointment for the Owner’s review.
• Interviews and Negotiations: Conduct interviews with shortlisted contractors and negotiate terms as necessary.
• Contract Finalization: Review, assist in finalizing contracts with selected contractors, ensuring all legal and project-specific requirements are met.

Permit Acquisition

• MIRROR will coordinate with the designers and related consultants to facilitate the process.

Project Handover

Upon project completion, MIRROR will ensure a smooth transition:

• MIRROR will facilitate the handing over of the completed project to Client, ensuring that all project objectives and quality standards have been met.
• MIRROR will assist/ensure that all as Built Drawings are submitted by respective parties where applicable during the Handing Over.
• MIRROR will assist/ensure that O&M Manuals are submitted by respective parties where applicable during the Handing Over.
• MIRROR will assist/ensure that warranties where applicable are submitted by respective parties during the Handing Over.
• MIRROR will assist/ensure that a summarized list with contact details is submitted during the handing over.
• MIRROR will assist/ensure that training/orientation is provided by respective parties where applicable/necessary to Client facilities management personnel for the future operation and maintenance of the completed project.

Post-Handover Support

MIRROR will provide continued support:

• MIRROR will provide ongoing support to address any issues that might arise after the project handover.
• MIRROR will Support the Client facilities management in procurement of Annual Maintenance Contracts where necessary.